It’s difficult to find work. But did you know that many resumes never even make it to a human recruiter? Businesses sort through applications using an Applicant Tracking System (ATS). After reviewing resumes, this system determines if they should proceed. Before anyone even looks at your resume, it might be rejected if it isn't ATS-friendly.

The ATS resume format helps job seekers get past these systems. It ensures that the ATS can read and understand your resume. In this article, we’ll explain how ATS works, what makes a resume ATS-friendly, and how you can create one that improves your chances of landing an interview.

Understanding How ATS Works

Many companies get hundreds of job applications for just one position. It is not easy for recruiters to read all of them. To save time, they use an Applicant Tracking System (ATS). Prior to being seen by a human, resumes are sorted and filtered by this software.

Here’s how it works:

• Scanning – The applicant tracking system (ATS) scans your resume for pertinent information. It looks for keywords, qualifications and job titles that correspond with the job posting.

• Filtering – The applicant tracking system (ATS) may reject your resume if it is not formatted correctly or contains incorrect words. This means your application never reaches a recruiter.

• Ranking – The system scores each resume based on how well it matches the job description. The higher the score, the better your chances of getting noticed.

• If your resume is not correctly formatted, the ATS may not read it properly. This can cause it to miss essential details. That is why using an ATS resume format is so important. A well-structured resume increases your chances of moving to the next step. It helps you get past the system and into the hands of a hiring manager.

Key Elements of an ATS-Friendly Resume

Your resume must be clear, concise and easy to read if you want to pass the ATS. In order for the system to match it with the jo,b, it should also contain the appropriate keywords. Here are some things to add:

Use Keywords from the Job Description – Look at the job posting. Find essential words related to skills, experience, and job titles. Add them naturally to your resume.

Use Standard Section Headings – The ATS looks for typical headings. Always use labels like "Work Experience," "Education," and "Skills." Do not use creative titles like "My Career Journey."

Keep Formatting Simple – Avoid using tables, images, or columns. The ATS may not read them correctly. Stick to a basic layout.

Choose a Clear Font and Size – Use easy-to-read fonts like Arial or Times New Roman. Keep the font size 11 or 12 for regular text and 14–16 for headings.

Save in the Right File Format – Some ATS systems cannot read certain file types. To be safe, save your resume as a .docx or PDF file. Check the job posting to see if they prefer one format over the other.

Key Elements of an ATS-Friendly Resume

Formatting Guidelines for an ATS Resume

Using the correct format helps your resume get past the ATS. Follow these simple rules:

1. Font and Font Size

The use of available fonts such as Times New Roman Calibri or Arial is to be made. ATS has no problems reading these.

The primary text font size should be from 11 to 12. Use sections 14–16 for the headings.

2. Bullet Points

Ensure that your bullet points are simple (● or -). Don’t use fancy symbols or special characters.

Write concise, unambiguous points. Do not use lengthy sentences.

3. Headings and Sections

Put “Work Experience”, “Education,” and “Skills” as examples of standard section titles.

Creative headings like My Career Story or What I have Done should be avoided. They might go undetected by the ATS.

4. Avoid Complex Formatting

Do not use tables, columns, or graphics. The ATS might not read them properly.

Left-align your text. This makes it easier for the system to scan.

How to Make Your Resume Content More ATS-Friendly

Your resume may pass the ATS if you make minor adjustments. Here is how to make your content better:

1. Make use of Key keywords

Before you write your resume, carefully read the job description.

Find the most essential words related to skills, experience, and qualifications.

Incorporate these keywords organically into your resume.

For instance, if the position calls for a Project Manager, make sure to include that precise phrase in your work experience or skills section.

2. Write Strong Bullet Points

Begin each bullet point with an action verb like "managed," "developed," or "led."

Show achievements, not just job duties. Use numbers when possible.

For instance, write “Managed a team of 10 and increased sales by 2 percent” rather than “Handled sales and customer inquiries.”

3. Use Proper Job Titles

Certain businesses use imaginative or distinctive job titles. If yours is unusual, modify it to conform to industry norms.

For instance, change your title from “Customer Happiness Specialist” to “Customer Service Representative.” This facilitates the ATS's ability to recognize your experience.

ATS Friendly Resume Template

This format will make your resume stand out and is also easy to work with:

[Your Name][Your Email] | [Your Phone Number] | [Your LinkedIn Profile]

Professional Summary

A [X]-year veteran of [Your Industry] who is results-oriented in [Your Profession]. Competent in [essential skills listed in the job posting]. A track record of [strength or achievement].

Work Experience

Job Title – Company Name | Location | Dates of Employment

Accomplishment or responsibility 1: To demonstrate impact, use action verbs, incorporate keywords and include numbers.

Responsibility or achievement 2: Use clear, succinct sentences.

Education

Degree – University Name | Year of Graduation

Skills

Key Skill 1 | Key Skill 2 | Key Skill 3 (Use keywords from the job description)

Common Mistakes to Avoid

Avoid these mistakes to make sure your resume gets past the ATS:

• Using Too Many Keywords – While it's essential to include keyword's don’t use too many. Make use of them organically in your sentences. Your resume may become difficult to read if you include too many keywords.

• Overly Designed Resumes – Keep your resume simple. Avoid fancy fonts, color's, images, or graphics. The ATS may not be able to read them.

• Saving in the Wrong File Format – Always save your resume as a .docx or PDF file. Some ATS systems may not read other formats properly.

• Using Incorrect Headings – Adhere to standard section titles such as “Education”, “Work Experience,” and “Skills.” Avoid using unusual or creative headings because the applicant tracking system might not recognize them.

• Spelling and Grammar Mistakes – This can give the impression that your resume is not professional. Make sure to proofread thoroughly before sending. Use Grammarly or similar tools to check for errors.

Tools and Resources for Creating ATS-Friendly Resumes

These online tools can help you create a resume that passes the ATS:

• NxtJob.ai – Uses AI-powered analysis to improve your resume, optimize keywords, and match it with the best job opportunities.

• Jobscan – Compares your resume to the job description and suggests improvements to increase ATS compatibility.

• Zety Resume Builder – Provides ATS-friendly resume templates and step-by-step guidance to format your resume correctly.

• Resume Worded – Analyzes your resume and offers feedback on how well it matches ATS requirements.

• Grammarly – Checks for spelling, grammar, and clarity mistakes to ensure your resume is professional and easy to read.

Conclusion

If you make an ATS resume format, you have a higher chance of passing the automated screening. Appropriate keywords, uncomplicated formatting, and a straightforward format will make sure recruiters see the resume. Make sure your resume is customized for every job, and test it with online resources.

Key Takeaways

• An ATS-friendly resume is straightforward, packed with keywords and organized correctly.

• Make use of standard fonts, bullet points and headings.

• Stay away from columns, tables and graphics.

• Customize your resume for every job that is posted. Before applying, check your resume for compatibility with ATS.